Public Notice/Agenda

JERSEYVILLE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING                   

Tuesday, September 15, 2026 at 6:30pm

Meeting Room at Jerseyville Public Library, 105 North Liberty Street

AGENDA

A. Call to order

B. Public Comment

C. Vote to be taken: Agenda

D. Vote to be taken: Consent agenda including minutes of August 18 board meeting and the treasurer’s report for August

E. Committees

1. Buildings and Grounds

a. Second floor maintenance incl. dome

b. Handrail update

2. Materials, Bylaws, and Policy

a. Vote to be taken: Approve the following revision to Article VII – Committees of the Bylaws of the Jerseyville Public Library Board of Trustees

Section 1: The President shall appoint standing committees as necessary to conduct the business of the board. At minimum, the following standing committees shall be maintained:

1. Finance — Oversees the library’s budget, financial reporting, audit process, and fiscal policies to ensure sound financial management of library resources.

2. Materials, Bylaws, and Policy — Reviews and recommends changes to the library’s collection development, board bylaws, and operational policies.

3. Operations – Oversees matters related to library facilities, grounds, and technology, working in conjunction with the library’s facilities consultant and IT Administrator, to ensure the ongoing safety, functionality, and usefulness of the library’s physical and technological infrastructure.

Section 2: The President may establish, consolidate, rename, or dissolve additional standing committees as the needs of the board require, with approval of the board.

Section 3: The President may appoint such special or ad hoc committees from time to time as may be deemed necessary and useful, including but not limited to a Long Range Planning Committee.

b. Vote to be taken: Approve the following revision of Library Policy Section E-21 – Guidelines for Library Positions, Qualifications, Duties, and Responsibilities

The Library Director will maintain and regularly update job descriptions for all library positions. The Board of Trustees will be apprised of newly developed positions and their assigned job  descriptions. Job descriptions will be included as an Appendix to the Personnel Manual.

3. Finance

a. Vote to be taken: Check register

b. Committee will present 27/28 budget and levy request at October 20 meeting

4. Technology

a. Continuing to migrate employee accounts to Microsoft

F. Director’s report; Assistant Director’s report

G. Friends of the Library

a. Book sale October 8-10

H. New Business

I. Business for discussion only

a. Update on memorial honoring former board member Scott Peabody

b. Discussion of committee assignments – Josh

J. Public Comment

K. Adjournment

The Board of Trustees reserves the right to enter Closed Session for the purpose of discussion regarding the appointment, employment, compensation, discipline, performance, or dismissal of specific employee(s); legal counsel, collective negotiating matters or deliberations; board vacancies; evidence or testimony presented in a hearing where authorized by law; purchase or lease of real property; sale or purchase of securities, investments or investment contracts; security procedures; staff or patron disciplinary cases or any matter involving an individual staff member or patron; litigation; self-evaluation, practices and procedures, or professional ethics; minutes of meetings lawfully closed; internal control weaknesses, potential fraud risk areas; establishment of reserves, settlement or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the Library. 5 ILCS 120/2(c)